add members to distribution list outlook for mac 2016

This will allow you to dodge a lot of the drawbacks we listed above about using Outlook distribution lists.

But waiting for IT to build you all of the relevant lists you need to segment and target your internal communications could also take millenia.

So were going to walk you through everything you need to know about creating employee distribution lists in Outlook, including.

They will also appear in your Address book, when you press the To: button.

While its possible to create distribution lists in Outlook for Mac, youll have to manually find and select each individual user and add them to your custom list.

Youll find the folder pane on the left-hand side of your Outlook screen.

Your group name should be useful, relevant to the group, and easy to find amongst your other Contact Groups.

We recommend naming the group after the people who will populate it.

Remember to select More Columns before searching for an additional attribute.

You can select as many contacts as you want before clicking the Members button followed by Ok.

And if you have to explain that the numbers are off because of out-of-date lists, it may be a struggle to get stakeholders to trust the data youre collecting, hurting your ability to influence the strategy for the channel.

If your lists dont stay up to date, those managers are going to receive your emails twice.

This will not only be heckin annoying but it will skew your metrics as well, bringing us back to the initial point about bad data.

Sometimes when youre measuring the engagement of these audiences or if you have to tweak information you send to each group, youll want to separate them out.

Stakeholder engagement might also impact your email engagement rates which wont give you an accurate picture of whats really resonating with employees.

Every organization and internal comms team is unique, so keep building until youve fleshed out processes and systems that cover all of your bases.

This may not seem like a big deal, but having emails come from a consistent source is a best practice because it helps to ensure that emails dont get missed by employees.

If its always coming from the same address, theyll expect it and know emails coming from that address are important.

Developing these procedures and relationships early are the key to avoiding issues like inaccurate, out-of-date lists.

Having this determined at the outset will help you avoid headaches and conflict in the long run.

These lists will enable you to send relevant information to large groups of similar employees, and be more responsive to issues that affect specific teams or departments.

This can take up a lot of space at the top of the email and also may be a privacy issue.

While you can BCC a Contact Group, this is an easy step to forget if you send a lot of emails.

Weve talked with enough savvy internal communication professionals to know that theres some workarounds that may work for you too.

Add Members To Distribution List Outlook For Mac 2016